Terms & Conditions
Reservations for transportation to the airport are valid only for the time and date specified. Roadrunner is not responsible for unused reservation or costs incurred as a result of customer error. When changing reservation pick up or drop off location, rates are subject to change and additional charges may apply.
Roadrunner Shared Ride to the Airport
Reservations are required for service to the airport. Scheduled pickup and drop-off times are based on historic transit times that are adjusted for both travel day as well as time of day. Shared rides will also include time adjustments for multiple passenger coverage and a slight adjustment for statistical variation. Despite our confidence in Roadrunner’s sophisticated scheduling software, anomalies occasionally occur due to unanticipated weather, unanticipated construction, and/ or unanticipated traffic in one of the most challenging transportation environments in the world.
During the reservation process, our scheduling system generates time recommendations based on sophisticated and proven models. In the absence of aforementioned anomalies, Roadrunner guarantees that we will deliver our customers to the airport, in time to make their flight, when using our recommendations. If a customer elects a pickup outside the time reference that our system automatically generates during reservation, they do so at their own risk (AOR). As such, they will no longer be eligible for a fare refund or for reimbursement of any cost associated with adverse time delays.
The vehicle should arrive within the 15-minute window selected at the time of booking. It is the customer’s responsibility to be positioned at the booked departure location and ready for boarding at the beginning of the 15-minute window and remain there throughout the window duration. The departure location should be Van accessible. Failure to do so may inhibit our ability to provide service and may result in possible fare forfeiture.
The customer must include a “Day of Travel” phone number in the event the driver (“Operator”) calls for assistance during the pickup process. Customers may also receive additional calls if there are modifications or updates to their reservation. Advanced call reminders, just prior to pickup, are not standard procedure and should not be expected. Failure to provide a contact number for the day of travel may prevent our ability to provide service and may result in possible fare forfeiture.
Roadrunner Shared Ride from the Airport
Reservations from the airport are required. Due to security considerations, airports do not allow vans to pre-position at the arrival curb. Our vans are typically waiting at a nearby “holding lot”, just minutes away. Upon Passenger call-in, a holding or enroute dedicated van is assigned. Wait times for airport pick-up can vary from terminal to terminal. Please note that if you book a reservation from the airport, this does not mean a van will be waiting for you when you arrive, especially if your flight data changed or if the road and traffic conditions are abnormal. During these situations, a customer may experience extended wait times.
Roadrunner Private Transportation
Reservations may also be made to book private Roadrunner van service. Transportation is direct and can be used for non-stop transportation to or from the airport, point-to-point, or hourly service. Route timing and pick-up considerations mentioned for airport shuttle services apply.
Short Notice Reservations
Short notice reservations are reservations made less than two hours prior to requested pickup times. We are unable to guarantee service availability or timely service for short notice reservations. Availability will depend on a variety of conditions, including pickup location, drop-off location, and current vehicle availability. There are no refunds available for reservations made with less than two hours advance notice.
Reservation abandonment occurs when the Operator cannot find the customer at the designated pick-up location and cannot reach the customer for further instruction using the “Day of Travel” contact number provided. The Operator will wait a short, reasonable, time period, but will not jeopardize pick-up of other shared-ride passengers.
Tolls, taxes and other fees may not be included in the calculated cost of the ride and customer may be responsible for additional charges. Reservations for private transportation with multiple stops will be routed from furthest pick-up point to the closest, and quoted accordingly.
Shared Ride Airport Transfers
A flat rate is quoted at the time of booking and is guaranteed so long as the reservation is not changed.
Exclusive, Non-Stop Airport Transfers
These reservations include van service to or from the airport. A flat rate is quoted at the time of booking and is guaranteed so long as the reservation is not changed. Extra stops are available for this service for an additional fee.
Charter Reservations and Extra Stops
Charters options include point to point or hourly transportation. Point to point reservations, where available, require a minimum charge plus distance-traveled charge and advance reservations. Customers who wish to add an additional stop must purchase a minimum 2-hour Hourly Charter. Hourly charters require a two-hour minimum reservation and at least one hour advanced notice. Hourly charter reservations should be made in advance to ensure availability. Charter vehicles are available based on demand and cannot be guaranteed on short notice.
Customers must pay at the time of booking to secure advance reservations. Any charges are processed at the time of booking and are refundable following the terms outlined in the cancellation policy below.
For reservations booked curbside, payment options vary and are dependent on location.
Our operators and staff reserve the right to request personal identification from customers with fares exceeding $100. Failure to provide personal identification that matches information on file may result in the inability of the company to execute the reservation for security reasons.
Company-issued vouchers serve as a form of payment and the original voucher must be presented to the vehicle operator in the vehicle, at time of payment. In select cities, for rides from the airport, customers may be requested to present voucher to the Roadrunner Customer Service Representative at the airport. Additional payment may be required to cover the cost of your ride. If the value on the voucher exceeds the reservation fee, the difference will not be returned. Vouchers provided by Roadrunner are only valid for one year from date of issue or marked expiration date, whichever comes first. Expired vouchers will not be reissued and cannot be redeemed as a form of payment. Vouchers cannot be replaced or refunded if lost or stolen.
Company-issued vouchers serve only as a form of payment and do not constitute a reservation. Customers must still schedule a reservation in advance to ensure pick-up.
Third Party Vouchers
Roadrunner permits a variety of partners to re-sell its services, including travel agents, travel aggregators, and transportation aggregators. For third party providers, terms and conditions for services and vouchers will be established by the provider, but shall not supersede the Terms established herein by Roadrunner. It is the customer’s responsibility to ensure that the terms of any services purchased match the service for which they intend to use, prior to any posted expiration dates. Expired vouchers cannot be redeemed as a form of payment. Refunds, changes to reservations, and billing issues on reservations made through third party travel partners and agents must be directed to the third party provider or agent firm for assistance.
Company-issued vouchers serve as a form of payment and the original, hard-copy voucher may be required as payment in the vehicle, at time of payment. In select cities, for rides from the airport, the customer may be requested to present voucher to the Roadrunner Customer Service Representative at the airport.
Depending on arrangements made with the Third Party Provider, vouchers may serve only as a form of payment and may not constitute a reservation. Customers may still need to schedule a reservation in advance to ensure pick-up.
Fare Tickets are tickets distributed by Roadrunner staff or computerized kiosk upon check-in at the airport. They can only be redeemed using the original issued ticket. They cannot be redeemed through facsimile or scanned image. Fare tickets that have been purchased are non-refundable if not redeemed within 30 days.
Direct Bill accounts allow customers to book online, by phone, curbside, or in-vehicle. Accounts are billed after the reservation is complete. These accounts are typically managed as part of Corporate Accounts and require credit approval.
Discount codes are valid for use while reserving the service via rrshuttle.com, m.rrshuttle.com, and the official mobile applications. They cannot be combined with other offers. They cannot be redeemed using third party providers. Discounts cannot be applied during phone reservations. Under no circumstances will a discount be applied past the expiration date.
Phone and web-based reservations have the option to receive an email confirmation with complete reservation and payment details. For curbside reservations, it is the customer’s responsibility to ask for a receipt as proof of payment in van. Roadrunner cannot guarantee the generation of receipts after the fact.
Roadrunner Cancellation Policy
Customers can cancel a Roadrunner Airport Shuttle ride at any time up to eight (8) hours before the scheduled pickup for a full refund using the website, mobile website, and the official mobile apps. Cancellations can also be made by calling 1(800) 247-7919. All Private Charters and Exclusive services require a seventy-two (72) hour cancellation notification for full refund.
If a reservation is made inside eight (8) hours before the scheduled pickup time, roadrunner will not provide a refund if the reservation is cancelled or changed, or in the event of reservation abandonment.
Flight Cancellations and Delays Due to Airlines
Failure to contact Roadrunner with flight cancellation or delay information in a timely manner may be considered reservation abandonment and may result in forfeiture of fare. Reservations impacted by airline delays and cancellations may qualify for refund when a replacement reservation is made.
Luggage and Personal Items
Customer is responsible for properly specifying the correct amount of luggage he or she intends to bring onto the vehicle during reservation. Failure to specify in advance may result in additional fees or the need for an additional vehicle, or the inability of the company to service the reservation.
Customers traveling with valuables, priceless items, and prescription drugs should keep these items in their possession during the course of the trip. Airport, Airline and Transportation Safety Administration rules and guidance applies.
For each passenger, at no extra cost, the following is accepted on board the vehicle:
Larger items will be stowed in the rear storage area of the vehicle for the safety of all passengers.
Extra Luggage and Oversized Items
Vehicles have limited space. Items considered excessive are subject to a small fee. The fee is dependent on the item(s) in question and may vary by location. Athletic equipment (e.g. bikes, surfboards, skis, golf clubs, etc.), non-ADA motorized scooters, and pet carriers will be subject to additional fees. Because of variations in fleets from city to city, not all items are permitted in all cities and vehicles. Large boxes may also incur an additional fee. Boxes include bicycle boxes, travel trunks, and musical cases for larger instruments. Shipping boxes are also considered oversized due to the weight they can hold, not because of their dimensions. Depending on the city, and the city’s vehicle type, items like these may require an Exclusive reservation.
Large trunks, athletic equipment and oversized luggage may also require Exclusive van service.
Normal wear and tear to personal items is typical of the handling process during transportation. Transporting large items, such as luggage, may result in scratches, dings, and nicks. Roadrunner and its operators are not responsible for damages such as broken pull handles/straps, broken wheels or feet, or damages that are incurred as a result of over-packing, improper packing, or fragile items.
It is the customer’s responsibility to ensure any belongings kept with customer in the main seating compartment of the vehicle are securely packed and fastened, and that any breakable items are protected while using the service.
Customer must report significant damage of any personal items during use of the service immediately to Customer Care at (800) 247-7919. In the event Roadrunner determines the item was not treated with reasonable care and chooses to offer reimbursement for an item, the value of reimbursement is not to exceed $100.00 per passenger unless local regulations deem otherwise. Roadrunner reserves the right to inspect the item and determine the type and amount of reimbursement, if any, based on damages.
Passengers are responsible for their own luggage and any items placed by themselves or Roadrunner representatives in the van. Roadrunner assumes no liability in the event of damage, loss or theft of any such property and will not be responsible for losses incurred, including but not limited to, loss of future profit, potential income, and additional expenses or losses incurred as a result of lost or stolen baggage or personal property.
Roadrunner and its operators are also not liable for lost items left behind in the vehicle by a customer. However, Roadrunner does want to help customers reunite with lost items whenever possible. If an item is lost, Roadrunner recommends the customer immediately contact Customer Care at (800) 247-7919.
Returning left behind or found items may incur delivery and/or shipping charges to the recipient.
Seatbelts are provided for customer safety. Roadrunner requires customers to wear safety belts while inside the vehicle, but it is the customer’s responsibility to ensure the seatbelt is securely fastened, as required by law. Operators reserve the right to refuse service to parties out of compliance with applicable laws. To review the safety belt laws for the area in which you will be traveling please visit the Insurance Institute for Highway Safety website.
Safety cameras have been installed in many Roadrunner vehicles for operator and customer safety. The camera will initiate recording with any sudden swerve or stop and can be turned on manually to protect the operator. Customers may be recorded as a result.
Roadrunner vehicle's seat 4-57 passengers depending on the vehicle profile. Oversized or excess luggage may require a larger or private vehicle at an additional cost.
Seat capacity is limited to the number of seatbelts in a non-commercial vehicle and the manufacturer capacity in commercial vehicles. State laws prohibit loading vehicles beyond seating capacity. Any attempt to do so may require additional vehicle reservations.
Smoking is not permitted in any of our vehicles.
In compliance with federal regulations, the service offers accessible vehicles to customers with disabilities, including those who use wheelchairs and those who are accompanied by service animals. For transportation to and from airports, customers are required to make advance reservations.
Traveling with Children
Roadrunner welcomes the opportunity to serve our younger travelers when accompanied by a responsible adult. If making an online reservation, please indicate the number of children traveling so we can reserve a seat. State laws do not allow children to ride in the lap of an adult. If your child is under the minimum age standards, which is below 8 years old, you must supply an approved car seat for each child to whom the applicable law applies. It is recommended that traveling parents and legal guardians become knowledgeable about the applicable laws in the states in which they will be traveling. For more information on applicable laws, please visit: the Insurance Institute for Highway Safety website. Operators reserve the right to refuse service to parties out of compliance with state law.
Customers under the age of 16 must be accompanied by a parent or guardian for the entire duration of the ride. Operators may refuse service if a child is not old enough to ride alone and is without an adult or guardian.
Pets are permitted with advance reservations. All pets, excluding service animals, must be kenneled. Pets less than 25 pounds may be held in a lap carrier. Pets larger than 25 pounds may require an exclusive van. All pets must be properly secured within the carrier at all times.
Service animals are permitted on vehicles. Please be mindful of the vehicle size while booking rides with a service animal.
Please be aware that if you have an allergy to animals, Roadrunner, in accordance with the ADA, provides service to individuals accompanied by service animals. In addition, other passengers may be traveling with a cat or dog.
Customer is responsible for providing accurate information at time of booking. When he/she provides information for travel, the customer agrees that the information will be accurate. Roadrunner is not responsible for mistakes made by customers while using the service, its official websites, or mobile applications.
Confirmation emails are provided at the time of booking to allow customers to review details of their reservation in advance of the reservation. Additionally, certain locations provide automated reminder phone calls the day before pickup, allowing the customer time to cancel or make any changes two hours or more in advance of the reservation, as required by the Cancellation Policy outlined above.
Travel Times and Delays
Roadrunner and its partners are not responsible for significant transportation delays due to traffic, weather, construction, road conditions, or any other unforeseen circumstances. Under such conditions, Roadrunner reserves the right to cancel and refund reservations in advance of the scheduled pickup.
Unlike direct transportation, shared ride travel typically takes longer as customers wait for fellow passengers to load or unload. In addition to being affected by other passengers sharing the ride, travel time is dependent on geography, weather condition, time of day, and traffic conditions. Because of these variables, we cannot provide an exact travel time.
At times there may be delays and changes to normal operations due to severe weather and traffic volume. Whenever possible, Roadrunner will post information to website, blog, or other forms of communication, to notify customers in advance.
Customer Service Concerns
Customers are encouraged to notify us of their experience, good or bad, and provide feedback in support of our continuous improvement commitment.
Limitations on Compensation Following Service Failure
Where it is determined to be company fault, customers may receive compensation in the form of a partial or complete refund, reservation credits, or through other means. In most cases where alternative transportation is taken and paid for by the customer, reimbursement will not include full refund of the original reservation but will reimburse the difference paid for the alternate mode of transportation over the original cost of the reservation with service.
Limitations on Compensation Following Missed Flights
When it is determined to be company fault, Roadrunner may provide compensation not to exceed $200.00 per person for domestic flights and $300.00 per person for international flights. Roadrunner may reimburse for overnight lodging in the event customer cannot book a flight out on the same day of travel. Reimbursement is based on the average standard room rate as dictated by management in that market. Meals and other expenses are not covered as part of reimbursement for delays or missed flights. Roadrunner does not assume any responsibility for lost income or potential income, and other losses resulting from missed professional or personal functions. When traveling to an important event, it is recommended to allow extra travel time by booking earlier than the recommended time to avoid delays.
Limitations on Customer Claim Time
The Customer hereby acknowledges and agrees that, unless a longer period is mandated and made unwaiveble by law, any claim relating to the services provided to Customer hereunder, including, without limitation, claims relating to damaged luggage, missed flight or other out of pocket expenses due to any alleged service failure, must be brought within 45 days after the occurrence of the act or omission that is the subject of the claim.
For Credit Card Refunds: Once approved, a refund request is submitted within 24 hours, excluding weekends and federal holidays. The refund is then completed by customer’s financial institution. Customer should refer to their financial institution to check on status of refund.
For Check Refunds: Once approved, refund requests are entered on a daily basis. Checks are cut once weekly and put in the mail for delivery to the address provided every Friday; delivery varies dependent on holidays.
We understand your travel plans may change, so we offer a simple cancellation policy. Regardless of whether you made your reservation online, via mobile app, or by dialing (800) (247-7919), give us eight (8) hours’ notice prior to your pickup time, and we will give you a full refund using the website, mobile website, and the official mobile apps. All Private Charters and Exclusive services require a seventy-two (72) hour cancellation notification for full refund. Refunds normally show on your account within three (3) to five (5) business days. Credit card refunds are submitted to the financial institution within one (1) business day; check with your financial institution for more information.
If a reservation is made inside eight (8) hours before the scheduled pickup time, roadrunner will not provide a refund if the reservation is cancelled or changed, or in the event of reservation abandonment.
Child Seat Policy
While laws vary from state-to-state, we support the strongest safety standard by recommending that small children eight years and under or up to 80 pounds be secured in a child restraint seat for transportation. If federal, state, or local law requires your child be secured in a child safety seat, please bring one as it is the parent’s or caregiver’s responsibility. We do not provide child restraint seats and likely will not be able to provide service without one. Learn more about safety restraint laws for your destination here.
Our luggage policy closely follows that of airlines. For each passenger, two checked bags (e.g. suitcase, duffel bag) and two carry-on items (e.g. diaper bag, laptop case, backpack, or purse) ride free!
Extra fees may apply in the following instances. Contact us for needs outside of those listed.
Service Animal Policy
Our policy regarding the transport of animals is designed to ensure adequate space for the kennel(s), your baggage, and the baggage of other passengers in our vans. All animals – excluding service animals – must be kenneled to board the vehicle. Kennel guidelines are as follows:
Per ADA requirements, the restrictions above do not affect service animals.
Travelers with pet allergies are advised that other passengers on your vehicle may be traveling with a pet or service animal.
At Roadrunner, we are committed to protecting your privacy. We use the information you provide to secure your Roadrunner reservation.
At some point in the future, we may use the information we collect to occasionally notify you about important functionality changes to the Web site, new Roadrunner services, and special offers we think you'll find valuable. If we do so, you'll be provided an opportunity to unsubscribe from this mailing list.
Roadrunner does not sell, trade, or rent your personal information to others. We may choose to do so in the future with trustworthy third parties, but you can tell us not to by sending a blank e-mail message to email@example.com from the email you'd like removed. In addition, we also may market certain third party services through our site. If you accept the offer, we will pass your relevant personal information, including name to that third party. If you have previously requested that your personal information not be shared with third parties, but then later consent by accepting a third party marketing offer available through our site, we will share your contact and billing information with that specific third party.
Also, Roadrunner may provide aggregate statistics about our customers, sales, traffic patterns, and related site information to reputable third-party vendors, but these statistics will include no personally identifying information. Roadrunner may release account information when we believe, in good faith, that such release is reasonably necessary to (i) comply with law, (ii) enforce or apply the terms of any of our user agreements or (iii) protect the rights, property or safety of Roadrunner.com, our users, or others.
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